Board & Committee Support Charges
Board Self-Assessment (BSA)
$250.00 - $400.00
The cost is dependent on the number of Board Members. An online survey link will be sent to all Board Members by StrongerHOA, LLC. The results will be provided to the Board of Directors within ten days of the completed surveys being provided to StrongerHOA. The Board can then post the results on the property's website or the community's facilities. This charge includes scheduling an uninterrupted 30-minute Zoom call with the Board. If the Zoom call exceeds 30 minutes, an additional $200.00 per hour will be charged in 30-minute increments.
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Owner Assessment of Board (OAB)
Your staff will send an online survey link to all owners through your website. Each owner receiving the survey via email will be charged $1.00. A minimum of $350.00 will be charged for this service.
Your staff can also provide the written survey to homeowners without computer access. Completed surveys can be scanned by your staff and emailed to StrongerHOA. Your office might also consider setting up a computer with the link in the clubhouse for those who wish to participate but don’t have a computer. The scanned returned surveys will be processed for a fee of $6.00 each. Surveys mailed by StrongerHOA will incur a charge of $10.00 for mailing and inputting the information when returned.
The results will be provided to the Board of Directors within two weeks of the completed surveys being provided to StrongerHOA. The Board can then post the results on the property's website or the community's facilities. We will not share or distribute the results without a majority written approval by the Board of Directors.
Reminder emails will incur a charge of $1.00 for each homeowner not returning the completed survey after the initial ten-day period. Any surveys mailed will have a ten-day return requirement and will incur a charge of $6.00. Subsequent mailed surveys will incur a cost of $10.00.
This charge includes scheduling an uninterrupted 60-minute Zoom call with the Board to discuss the survey results. If the Zoom call exceeds 60 minutes, an additional $200.00 per hour will be charged in 30-minute increments.
A ten-question survey will be provided to the Board and Manager. The Board will meet and deliver one consensus survey.
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Board Orientation Packet (BOP)
$350.00
We will provide a packet of information that will help orient current and future Board members on the operation of your property. A code of ethics will be included and can be used when new Board members are elected.
We will provide a 12-tab index for your Board Member handbook. This handbook will be invaluable when new Board members are elected, as they will have access to consistent, updated information, procedures, and policies.
A checklist for your staff will outline meeting preparation and administration. This packet will also include an Election Timeline noting all aspects of the election process. The packet also includes scheduling an uninterrupted 60-minute Zoom call with your current manager or administrative supervisor to discuss the packet.
The Board Orientation packet will be reviewed during the Zoom call. If the Zoom calls exceed the allotted time frame, an additional $200.00 per hour will be charged in 30-minute increments.
The packet will include BS.03 Board Orientation Packet/ BS.04 Handbook Index/ BS.05 Meeting Checklist, BS.06 Election Calendar - Process
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Compliance Committee
Compliance Process Review (CPR)
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1-149 Homeowners- $250.00 // More than 150 Homeowners- $400.00
This charge includes scheduling an uninterrupted 30-minute Zoom call with your current manager or Compliance Committee Chairperson. If the Zoom call exceeds 30 minutes, an additional $200.00 per hour will be charged in 30-minute increments.
After a summary of your process has been delivered to the Board, additional documents such as draft rules and regulations, a hearing process, violation notices, and a small claims process can be contracted.
Compliance Committee Support Packet (CCSP)
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$400.00
The Compliance Committee Support packet includes a draft of the Compliance Committee Charter and a Handbook index. The amendment of the documents provided in the FCSP packet to be specific to your property will be your manager's responsibility. For an additional charge, you can choose StrongerHOA to undertake the editing. The Board or Compliance Committee can mark up the original draft, which will be reviewed by StrongerHOA one final time. Additional editions will incur supplementary charges, which must be negotiated before further editing.
The draft documents included in the packet:
Boilerplate Rules & Regulations
Compliance Committee Charter
Compliance Process
Compliance Chart of Responsibility and Timeline
Compliance Committee Handbook Index
Complaint Form
Short Violation Notice
Overnight Parking Notice
First Compliance Letter
Second Compliance Letter
Small Claims Authorization to Appear
Instructions for Small Claims
Notice and Summons for Small Claims
Small Claims Guidelines
Towing Policy
Hoarding Guidelines
Security Camera Installation
This charge includes scheduling an uninterrupted 60-minute Zoom call with your current manager or Compliance Committee Chairperson. If the Zoom call exceeds 60 minutes, an additional $200.00 per hour will be charged in 60-minute increments.
The Client’s attorney should review the final documents to ensure they are in accordance with the latest State and Federal statutes.
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Architectural Review Committee
Architectural Review Process Evaluation (ARPE)
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$250.00
After reviewing your Architectural Guidelines and associated forms, we will issue a report on the status of your review process. The report will include recommendations regarding improving the management of the architectural review process.
The charge includes scheduling an uninterrupted 30-minute Zoom call with your current manager or Architectural Review Committee Chairperson. If the Zoom call exceeds 30 minutes, an additional $200.00 per hour will be charged in 30-minute increments.
Architectural Committee Support Packet (ACSP)
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$350.00
The charge includes scheduling an uninterrupted 60-minute Zoom call with your current manager or Architectural Review Committee Chairperson. If the Zoom call exceeds 60 minutes, an additional $200.00 per hour will be charged in 60-minute increments.
The packet includes AR.02.01—Design Guidelines Template, AR.02.03—Application, AR.02.04 -Common Fence Agreement, AR.02.05 - Contractor Rules, AR.02.06—Good Neighbor Notification, AR.02.07—Index for Committee Handbook, and AR.02.08 - Committee Charter.
The amendment of the documents provided in the ARSP packet to be specific to your property will be your manager's responsibility. If you choose StrongerHOA to undertake the editing, the Board or Architectural Review Committee can negotiate the cost of a final edition of the Design Guidelines.
Architectural Application Checklists (AAC)
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$300.00
You can also purchase 30 checklists, which will support these architectural applications. 01. Addition to Home: Patio Enclosure-Remodel-Casita-Reconstruction/ 02. Identification Signs for Residence: Address-Welcome-Personal/ 03. Arbor/ 04. Awnings-Canopy-Drop Shade-Shade Structures/ 05. Courtyards/ 06. Doors: Front-Screen-Garage/ 07. Equipment/ 08. Fence-Gate (wood)/ 09. Fence-Gate (wrought iron)/ 9.1 Pet Fence-Barrier/ 10. Fire Pit-Fireplace Built in Barbeque (outdoor)/ 11. Flagpole/ 12. Fountain-Water Feature/ 13. Gazebo-Pergola/ 14. Hardscape: Concrete-Pavers/ 15. Landscaping-Tree Installation/ 16. Landscape Bark & Rock- Artificial Turf/ 17. Lighting: Landscaping-Exterior Fixtures/ 18. Paints and Stains(exterior)/ 19. Patio Cover/ 20. Pools-Spas-Hot Tubs/ 21. Pots-Planters/ 22. Satellite Dish/ 23. Skylights-Solar Tubes-Wind Turbines-Vents / 24. Solar Energy System/ 25. Storage-Sheds-Enclosures-Areas/ 26. Trash Enclosures/ 27. Trellis-Lattice/ 28. Walls: Dry Stack-Retaining-Knee Wall/ 29. Yard Decorations/ 30. Miscellaneous Modifications
Your manager will be responsible for amending the checklists specific to your property. If you choose that StrongerHOA undertakes the editing, the Board or Architectural Review Committee or Board can negotiate the cost of final checklists.
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Finance Committee Support Fees
Financial Administration Review (FAR)
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$400.00
We will then review the documents and information provided and issue a report to the Board on the property's financial health.
This charge includes scheduling an uninterrupted 30-minute Zoom call with your current Manager or Finance Committee Chairperson. Board Members can be included on the Zoom call if one person can be designated as the Board’s spokesperson. If the Zoom call exceeds 30 minutes, an additional $200.00 per hour will be charged in 30-minute increments.
Finance Committee Support Packet (FCSP)
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$300.00
The Finance Committee Support packet includes a draft of a Finance Committee Charter, collection policy, and a Handbook index. Your manager will amend the documents provided in the FCSP packet to be specific to your property. For an additional charge, you can choose StrongerHOA to undertake the editing. The Board or Finance Committee can mark up the original draft, which will be reviewed by StrongerHOA one final time. Additional editions will incur supplementary charges, which must be negotiated before further editing.
This charge includes scheduling an uninterrupted 60-minute Zoom call with your current Manager or Finance Committee Chairperson. Board Members can be included on the Zoom call if one person can be designated as the Board’s spokesperson. If the Zoom call exceeds 60 minutes, an additional $200.00 per hour will be charged in 30-minute increments.
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